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Content Reuse
Content reuse is an approach to document management in which written content is broken up into chunks (or modules) that are then reused in different locations. These content modules can be managed from one centralized database so that any updates or modifications made to a given module are reflected automatically in every location where that module appears.
Advantages
Eliminating the need to manage and maintain documents on an individual basis can drastically reduce costs, especially for documentation that includes chunks of similar content in different places (like help guides, instructions, manuals, etc.). Content reuse offers a great advantage for translated text, since a given module of content need only be translated once, no matter how many times it appears in a document set.
Managing your content from one centralized database also virtually eliminates the risk of inconsistencies in repeated content, since there is no way to “miss a spot” when making upgrades or modifications.
How DCL can help
DCL’s Harmonizer™ software can automatically identify identical or similar chunks of text so you can reduce the overall volume of your content. DCL also provides XML tagging and conversions to reuse-friendly DTDs like DITA and
S1000D.
If you need help keeping track of your content, DCL’s established relationships with industry leaders in content management can ensure that you get the right content management system for your needs—and our in-depth knowledge of content management systems allows us to tailor your converted data to work optimally with whatever system you choose.
For more information, please contact us
 
Related Pages
DCLnews Articles - Warning! Failing to Reuse Critical Content can Cause Injury
In S1000D the principles of reuse are best illustrated by the oft-repeated warnings and cautions. But streamlining document lifecycles requires more than just writing and approving pieces of reusable content. (7/2008)
http://www.dclab.com/dclnews1006.asp#OSTORY1
- XML is Golden, XML is the Only Solution, and Other Debatable XML Assumptions
Don't make any assumptions about XML solutions until you read this article by Glenn Emerson, Information Architect for Xerox Corporation. Here Emerson debates some XML assumptions and how they play out in the real world. (3/2008)
http://www.dclab.com/xml_assumptions.asp
- How to Rewrite Content for Reuse: Part I
More than just discussing the value of reuse, in this article Pamela Kostur shows you how to do it. Read her advice on how to convert unstructured (or loosely-structured) legacy documentation and make it suitable for reuse. (3/2008)
http://www.dclab.com/reusable_content.asp
- The Dawning of the Age of Content-and why Content Convergence Matters
It's not just for movies and music, but also for technical documentation, policies & procedures, and educational materials. The push is on for more intelligent use and reuse of content assets. Will your company lead the pack or just keep up? (2/2008)
http://www.dclab.com/content_convergence.asp
- 9.5 Secrets for Managing DITA XML Migration
Learn the 9.5 secrets to a practical and realistic approach to real-world DITA XML implementation. (11/2007)
http://www.dclab.com/dclnews0908.asp#OSTORY3
- Is Structured Authoring Really Worth It?
The intangibles of moving to structured authoring are difficult to quantify in terms of ROI. Read this DITA blog article to find out if intangibles just look pretty or do they add up to real value. (9/2007)
http://www.dclab.com/dclnews0906.asp#OSTORY1
- Content Analysis: More Than One Way to Peer into Your Content
This CMPros article explains which facets of your content to examine in order to meet your new system's goals. It also gives you the quick-and-dirty on the not-so-quick-but-sometimes-dirty job of doing a content inventory. (9/2007)
http://www.dclab.com/dclnews0906.asp#OSTORY3
- JoAnn Hackos on Moving Legacy Documentation into DITA: An Interview
Dr. JoAnn Hackos, content management and information design expert, gives her best advice on what organizations need to know about moving legacy documentation to DITA in this exclusive interview. (5/2007)
http://www.dclab.com/DCLNews0903.asp#LSTORY2
- USING EFFECTIVITY TO MEET THE SINGLE-SOURCE PUBLISHING CHALLENGE
Since the late 90s, there’s been a push to utilize XML to solve problems that desktop word processing tools can’t. This guest article from Barry Schaeffer of X.Systems discusses the benefits of using Effectivity to overcome these difficulties. (4/2006)
http://www.dclab.com/using_effectivity_to_meet_the...
- FUELING UP YOUR CONTENT MANAGEMENT SYSTEM
Installing a new content management system is only half the
story; the other half is loading the content you're going to
manage. DCL's Don Bridges reports. (5/2005)
http://www.dclab.com/cms_six_steps.asp
- XML-BASED SPL DRUG LABELING STANDARD MAKES FOR SAFER
MEDICATION
The Structured Product Labeling (SPL) initiative from the FDA
promises greater safety and will help pharmaceutical companies
better disseminate critical drug information. DCLnews reports. (3/2005)
http://www.dclab.com/spl_standard.asp
- PART 2: CONTENT REUSE - A KEY FACTOR IN ASSESSING ROI FOR CONTENT
MANAGEMENT
In part two of a guest article for DCLnews, content management guru Ann
Rockley gives the lowdown on content reuse. Last month she talked about
how to determine where reuse can positively impact your ROI; this issue
she covers how to identify your percentage of reuse. (2/2005)
http://www.dclab.com/ann_rockley_roi_ii.asp
- WEEDING OUT WASTED WORDS SAVES MONEY AND LIVES
Identifying duplicate paragraphs and phrases in documentation
collections brings cost and maintenance savings and removes
damaging errors - even ahead of the content management system.
DCLnews reports. (2/2005)
http://www.dclab.com/reuse_wasted_words.asp
- CONTENT REUSE - A KEY FACTOR IN ASSESSING ROI FOR CONTENT MANAGEMENT
In a guest article for DCLnews, content management guru Ann Rockley reveals how content reuse (write once, reuse content many times) can bring big cost savings, when combined with a content management system. (Part 1 of 2) (2/2005)
http://www.dclab.com/ann_rockley_roi.asp
- NEW XML SPEC TO MAKE 2005 THE YEAR OF CONTENT REUSE
With the publication of a new specification, the World Wide Web Consortium
(W3C) promises authors a simpler way to merge documents, and is a big help to
content management and reuse. (1/2005)
http://www.dclab.com/DCLNews0701.asp#OSTORY1
- CONTENT REUSE SLASHES COSTS OF STANDARD OPERATION PROCEDURES (SOPs)
Reusing and harmonizing content not only makes it easier to conform with
FDA rules, it also slashes costs, writes Chris Whalley, of digital
publishing firm Doxpub, in a special guest article for DCLnews. (12/2004)
http://www.dclab.com/sop_content_reuse.asp
- CONTENT REUSE IS MORE THAN MULTICHANNEL PUBLISHING, SAYS CONTENT
MANAGEMENT GURU
In a recent article in Transform magazine, content management guru Ann
Rockley said content reuse is now a key part of managing content - and
that multi-channel publishing for the web, print, and wireless content is
just not enough. (12/2004)
http://www.dclab.com/dclnews0611.asp#ostory3
- CONTENT REUSE BRINGS BIG SAVINGS FOR BOAT ENGINE FIRM
Mercury Marine's boat engines come with a heavy documentation load that
has to be translated into 15 languages - this was no easy matter until the
firm implemented a content reuse system. (12/2004)
http://www.dclab.com/dclnews0611.asp#ostory5
- CONTENT MANAGEMENT SYSTEMS - HOT OUT OF KINDERGARTEN - LOOK
SET TO MAKE THE GRADE
DCLnews interviews Tony Byrne of CMS Watch, who says content management
systems (CMS) are where the web was five years ago - but are catching up fast. (9/2004)
http://www.dclab.com/content_reuse_tony_byrne.asp
- Early Adopters
Content Reuse Identification (8/2004)
http://www.dclab.com/request_cont_reuse.asp
- BEATING DATA REDUNDANCY
DCL study reveals up to 70% of data can be redundant in many firms and
organizations. Big time and revenue savings result simply by identifying
duplication and reusing content, writes Mark Gross, president of DCL. (7/2004)
http://www.dclab.com/contentreuse.asp
- CONTENT REUSE - THE UNSEEN REVOLUTION
In an exclusive interview with DCLnews, content management expert JoAnn
Hackos reveals how financial pundits, public utilities research
organizations, and local governments are taking up XML powered reuse of
content in a big way. (6/2004)
http://www.dclab.com/unseen_revolution.asp
- CONTENT RE-USE - THE KILLER APP
Organizations with large pools of information can save 30% or more on
the cost of maintaining document sets - that's big bucks! But for a
number of reasons it's not yet the popular thing to do. (1/2004)
http://www.dclab.com/content_reuse.asp
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